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Continuous Enrollment

Each year, 90% of our families choose to re-enroll at Lexington Christian Academy for the following year. We want to make things easier for our LCA families and reward such great school loyalty. That's why we're excited to launch Continuous Enrollment! This process will make yearly re-enrollment simple and efficient for families, and it will allow our LCA leadership team to move forward with enrollment numbers that inform our spring decisions about program offerings and hiring new staff.

Check out the video below for an introduction to LCA's Continuous Enrollment!


 

Questions and More Information

Many of your questions can be answered by viewing this PDF. Answers to more detailed questions can be found in the FAQs below. 

Frequently Asked Questions

Continuous Enrollment is a process that is positive, paperless, and convenient. 

Instead of a process where families must "OPT-IN" each year, after the initial agreement families will not have to submit another re-enrollment agreement unless they choose to withdraw, or “OPT-OUT." Continuous Enrollment automatically registers students for the subsequent school year.

The message the school wants to convey to families is that we want your children to receive a Christ-centered education through graduation and desire to make their continued enrollment as easy and seamless as possible.

Lexington Christian Academy (LCA) normally has almost 90% of its students re-enroll each year. We recognize the vast majority of our families choose to remain at LCA through graduation, so we are moving towards a more simplified process to serve them.

In this initial year, current families (preschool - 11th grade) will need to:

  • Complete, sign and submit your Continuous Enrollment Agreement for each child returning to LCA for the 2021-22 school year by February 28.
  • Establish a FACTS SIS account for the Annual Commitment Fee, tuition payments, as well as incidental payments.

Moving forward, the typical re-enrollment season (January-February) will simply be a time when the school shares the approved tuition rates for the new academic year and provides a reminder to families regarding the designated OPT-OUT period. In coming years, families will not need to complete another re-enrollment agreement. Rather, it is simply a matter of the school deducting the Annual Commitment Fee on March 5.  This step guarantees the student's enrollment for the following year. 

No.  After the initial submission of the Continuous Enrollment Agreement, current students will remain enrolled until graduation, OPT-OUT, or withdraw.  

First, simplicity.  LCA places value on our partnership with families and seeks to ease the re-enrollment process so that it is no longer an arduous annual task of completing online forms when much of the information remains the same year after year.  

Second, Continuous Enrollment will guarantee placement of your student in next year’s grade.  With increasing enrollment, we are either at or near waitlists in many of our grades.  With Continuous Enrollment, you will be locking down that coveted seat for your child until graduation. 

Yes they are:

Continuous Enrollment Agreement is the document families complete signifying their continuous enrollment through graduation (or withdrawal.) “Continuous Enrollment Agreement” replaces “Statement of Agreement & Statement of Financial Agreement.” 

Annual Commitment Fee is the fee deducted each year to signify a family’s commitment to return to LCA for the following school year. The term “Annual Commitment Fee” replaces the term “Re-enrollment Fee.”   

Annual Verification Form is the new online document used to capture information prior to the start of the school year. The form will capture: 

  • Handbook Review and Attestation
  • Demographic Changes
  • Permission Forms: Authorized to Pick-Up | Emergency Contacts | Social Media Access |Student Participation | Drug Policy for 9th-12th Grade Students
  • Permission for Medical Care (to treat) & for Transportation

The Annual Commitment Fee (previously referred to as the re-enrollment fee), lets the school know that your family is financially committed to having your children enroll at LCA for the next academic year.  The $150 fee for half-day students (preschool) and $350 fee for all-day students (preschool-12th grade) is non-refundable and secures your children’s spots for the following year.  The school will deduct the fee from your family’s FACTS Tuition Management as you submit your student’s online agreement.

Submitting an annual fee secures placement for each child in the upcoming year and assists the school administration in effectively planning for staffing and curriculum for the upcoming school year. 

Once paid, the Annual Commitment Fee is non-refundable and non-transferrable.

Yes, all LCA families must establish a FACTS Tuition Management account for tuition payments, the Annual Commitment Fee and incidental fees.

If you have not submitted the Continuous Enrollment Agreement by February 28, your children will not have a reserved spot for the 2021-2022 school year.

If spots are available, you will be asked to complete the Continuous Enrollment Agreement and submit the applicable Annual Commitment Fee along with a $150 late fee. At that time, your children will then be considered enrolled.  

All accounts (tuition, lunch, athletic, etc.) must be in good standing in order to keep your Continuous Enrollment Agreement active. Students will not be considered enrolled for the upcoming school year until family’s account are in good standing and the applicable Annual Commitment Fees are paid. 

In January, the finance department will notify families whose accounts are not in good standing. 

To enroll a new student, families will be asked to:

  • Submit a new student application.
  • Complete all the applicable admissions steps.
  • Submit a Continuous Enrollment Agreement for the new child

Opting-out is a designated time for families to notify the school of their plans not to return for the new academic school year. The opt-out period is from February 1 – February 28.  When a family “opts-out” their Continuous Enrollment Agreement concludes at the end of the current school year. The family will not be charged an Annual Commitment Fee nor the next school year’s tuition. In addition, a spot will not be reserved for the applicable student. 

A withdrawal occurs outside the “opt-out period.” To withdraw your child at any time for the current or following school year, you must complete the LCA Withdrawal Form. 

Recognizing there are unforeseen circumstances that result in a student leaving school prior to the conclusion of the academic year, LCA is offering The Dewar Tuition Refund Plan as a means to partially insure the family’s tuition obligation, in the event of an unexpected withdrawal. The cost is 3% of the annual tuition charges for the 2020-2021 school year.  

For additional information regarding the program, please reference the Dewar Tuition Refund Plan brochure or call Ellen LaFrance or Sky Kinnon at (617) 774-1555. 

Families who are uncertain about their family’s continued enrollment may want to explore the Dewar Tuition Refund Program.  

Your financial obligation to LCA is for the full annual tuition as stated in the school’s enrollment contract. If your son or daughter withdraws, the Tuition Refund Plan will pay benefits (subject to the terms of the policy and the amount insured) to the school, which provides substantial assistance in meeting your financial obligation. 

Each year, families withdraw for one of the following reasons:

•    Family Move
•    Change of Objective
•    Injury or Sickness
•    Death of Parent or Student
•    Disciplinary Dismissal
•    Scholastic Difficulties
•    Financial Problems
•    Mental Health Conditions
•    Job Loss

Please consult the 2021-2022 Dewar Tuition Refund Plan for additional details. The brochure explains how families can protect their tuition commitment against unforeseen withdrawals or dismissals. The Plan provides substantial insurance protection at a modest cost. 

FACTS Tuition Management offers this optional benefit for only $22.50 per year per family. In the event of death of the Responsible Party or spouse, the remaining tuition balance owed for the current school year is paid to the school.  

Enrollment in Lexington Christian Academy is for the entire academic year. By signing the student’s Continuous Enrollment Agreement, the parents or guardians commit to payment of all tuition and fees for the applicable school year, regardless of whether or not the student remains enrolled in LCA.  

Please notify the school by completing a Withdrawal Form. Upon receipt of the form, the finance department will review your request and then determine your family’s tuition balance.

Withdrawals have a significant impact on our planning, hiring, and budgeting for the next school year. We base staffing, instructional programs, materials, curriculum, and facility needs on the number of students we expect for the upcoming school year. Late withdrawals negatively affect all these plans.  

Withdrawing a student is a significant decision, and one that LCA believes should be made only after concerted efforts to resolve any issues or concerns have been exhausted by both the school and the family. If your family is considering a withdrawal, we invite you to contact your student’s principal and/or the Admissions Office. 

LCA desires to maintain our partnership with you for your child’s complete education, but we recognize that sometimes plans change for our families. Please contact your child’s principal to discuss your plans and then complete the OPT-OUT Form by February 28, 2021.  

All fees are non-refundable regardless of the notification date. No exceptions. These fees include, but are not limited to, application, annual commitment fee, grade-level and other fees.  

The family’s tuition obligation will be determined based on two (2) factors -- the timing and the reason for withdrawal.  

Future year withdrawals are considered anytime between March 1 and May 31. Families will not be refunded for their students’ fees but will be released from their tuition obligation.  

Current year withdrawals would be considered anytime after June 1 and the last day of school for the current academic school year.  

The four (4) qualifying events, which may reduce the amount of tuition the family owes include:

  • Death of a parent or guardian who is a member of the student’s household, or is providing significant financial support.
  • Unemployment that persists for more than sixty (60) days of a parent or guardian who is a member of the student’s household, or is providing significant financial support.
  • Relocation of the student to an address more than thirty (30) miles from an LCA campus. To qualify, the student must reside at this address more than 50% of the school week, on average, during the school year.
  • Significant decrease in tuition assistance for returning students when there has been no corresponding improvement in the family’s financial position. To qualify, the student must have received tuition assistance from LCA and completed the prior school year at the school.

Parents are strongly encouraged to consider purchasing tuition refund insurance each year.

Appeals will be considered for only four qualifying events that may reduce the amount of tuition.  To be considered, the qualifying event must have occurred after February 28, and an appeal including adequate substantiation must be made in writing and received by the Director of Finance within seven (7) days of the receipt of the withdrawal notification. The four qualifying events are as follows: 

  • Death of a parent or guardian who is a member of the student’s household, or is providing significant financial support.
  • Unemployment that persists for more than sixty (60) days of a parent or guardian who is a member of the student’s household, or is providing significant financial support.
  • Relocation of the student to an address more than thirty (30) miles from an LCA campus. To qualify, the student must reside at this address more than 50% of the school week, on average, during the school year.
  • Significant decrease in tuition assistance for returning students when there has been no corresponding improvement in the family’s financial position. To qualify, the student must have received tuition assistance from LCA and completed the prior school year at the school.

If the appeal and supporting documentation received confirms that the conditions for one of the four qualifying events is met, then the tuition obligation may be prorated based on the number of educational days in the school year calendar through withdrawal date. The school will determine if the withdrawal is in the best interest of the school, and may elect to offer a partial release of the family’s obligation. All appeals that result in any release of obligation must be approved by both the Director of Finance and the Head of School. The school will respond within thirty (30) days of the date that the qualified written appeal and adequate documentation is received by the Director of Finance. 

Your payment plan will automatically roll forward into the next school year. If you would like to change your payment plan please contact our student billing specialist, Helen Proffitt at hproffitt@lexingtonchristian.org

Families can enroll in the Dewar’s Tuition Refund plan via the Annual Verification Form. This form will be distributed to families in July.  

Families can remove the Dewar’s Tuition Refund plan via the Annual Verification Form. This form will be distributed to families in July. 

If a family cancels their Continuous Enrollment Agreement and then decides to return, they must submit a new agreement and will be considered with other new families. Students will be granted a position based upon available openings in the grade or be placed on a wait list until a new spot opens up. An additional fee of $150 will be added to the annual commitment fee. 

If tuition assistance had been previously granted, the tuition assistance committee will reassess the family’s award based upon the available funds at that time. 

If the parents are married, only one parent has to complete the process.

If the parents are divorced, the system will look to see who completed agreement last year. (The system will default to the parent who resides with the student.) This parent is considered the “primary” parent. He/she will register the student, and set-up the family’s payment information.

If you have any questions regarding this process, please contact msteier@lexingtonchristian.org.

By submitting the online form, parents acknowledge agreement to the statements and policies pertaining to: 

  • Student’s placement
  • Financial policies
  • School’s rules and regulations
  • Statement of Faith
  • Matthew 18 Principle
  • Effective date of the agreement

We believe the Bible to be inspired, the only infallible, authoritative, inerrant Word of God.(II Timothy 3:15, II Peter 1:21.)

We believe there is one God eternally existent in three persons – Father, Son and Holy Spirit (Genesis 1:1, Matthew 28:19, John 10:30)

We believe in the deity of Christ. (John 2:11) His virgin birth (Isaiah 7:14, Matthew 1:23, Luke 1:35) His sinless life. (Hebrews 4:15, Hebrews 7:2) His miracles. (John 2:11) His vicarious and atoning death. (I Corinthians 15:3, Ephesians 1:7, Hebrews 2:9) His resurrection. (John 11:25, I Corinthians 15:4) His ascension to the right hand of the Father.(Mark 16:19) His personal return in power and glory. (Acts 1:11, Revelation 19:11)

We believe in the absolute necessity of regeneration by the Holy Spirit for salvation because of the exceeding sinfulness of human nature and that men are justified on the single ground of faith in the shed blood of Christ and that only by God’s grace and through faith alone we are saved. (John 3:15-19, John 5:24, Romans 3:23, Romans 5:8-9, Ephesians 2:8-10, Titus 3:5)

We believe in the resurrection of both the saved and the lost, they that are saved unto the resurrection of life and they that are lost unto the resurrection of damnation. (John 5:28-29)

We believe in the spiritual unity of believers in our Lord Jesus Christ. (Romans 8:9, I Corinthians 12:12-13, Galatians 3:26-28)

We believe in the present ministry of the Holy Spirit by whose indwelling the Christian is enabled to live a godly life. (Romans 8:13-14, I Corinthians 6:19-20, Ephesians 4:30, 5:18)

Your online signature acknowledges that you read and agree with LCA’s Mission Statement, Core Values, and Statement of Faith. Your signature also indicates that you acknowledge and understand the spiritual, behavioral and academic standards of LCA. 

This required fee covers the cost of consumable expenses (e.g. workbooks, classroom project supplies, etc.) and/or special programs (e.g. field trips, etc.) incurred during the school year. We will deduct one-half of the grade level fee with the August payment and the remaining half with the December payment. This fee is non-refundable

Each grade level incurs different expenses associated with consumable supplies and/or special programs. Here are a few examples: the preschool grade level fee includes a field trip; the 7th grade fee includes the student’s consumable book bundle; and the 9th grade fee includes the cost for the student’s standardized tests.

LCA uses FACTS Tuition Management to help us manage our tuition payment program and financial aid assessment.  LCA requires all families to have a FACTS Tuition Management account including a method of payment in order to process their students’ tuition and incidental expenses. During the Continuous Enrollment period, parents must verify their account information. FACTS Tuition Management uses this information to process the students’ 2021-2022 Annual Commitment Fees, and then on-going, for the students’ 2021-2022 tuition payments and other incidental expenses. 

The one-time FACTS Tuition Management administrative fee for the 2021-2022 school year is $50 for families making monthly payments and $20 for families who make a single or two semester payments. 

You will access FACTS Tuition Management via FACTS Family and update your financial information. 

If the parents are divorced, the system will look to see who completed the agreement last year.(The system will default to the parent who resides with the student.) This parent is considered the “primary” parent. If you have any questions regarding this process, please contact
msteier@lexingtonchristian.org.

If you have a secondary payer, who is not registered in the FACTS Tuition Management, please contact hproffitt@lexingtonchristian.org.

If your family participated in the E-TIP program from January 1, 2020 through December 31, 2020, the finance team will contact you and highlight the family’s E-TIP credit. Families can elect to: (1) deduct their E-TIP credit from their 2020 February tuition payment; (2) apply to 2020-2021 tuition; or (3) donate the E-TIP credit back to the school.

It is Lexington Christian Academy’s desire to make a Christ-centered education accessible to as many families as possible. LCA’s TA program was developed to help bridge the gap between the expense of tuition and what a family can afford.  Families must submit a TA application for each student for each of the school years for which assistance is requested. All applicants are advised that awards will most likely change (increase or decrease) each year. The amount awarded to each applicant each year will be based on an analysis done by an independent third party as selected by the school and based on available funds. TA awards only apply tuition and not to fees of any kind. 

Families must complete the Continuous Enrollment process in order to be eligible for the TA process. If you should have questions, please email jnewman@lexingtonchristian.org for TA.  

Families must apply for each year that they need financial assistance. It is important that families apply by the designated TA deadlines.  

First, we would encourage families to contact the finance department and discuss an appeal. If the family should choose to withdraw, they would be released from their contract and their future tuition obligations.

Qualified educational expenses for 529 plans will include tuition and expenses for private primary and secondary school expenses (K-12). Previously, you could only use it towards qualified college expenses. LCA recommends that you contact your tax advisor if you are interested in learning more about this change in the tax law.