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2023-24 New Family Welcome Guide
If you are a new LCA family, WELCOME! You will find answers to many of your questions below. You can also download the complete 2023-24 New Family Welcome Guide.
CAMPUS RESOURCE PAGES
If you can't find what you're looking for below, click on the specific campus resource page links for additional information on upcoming events and things you need to know for the upcoming school year.
2023-24 Calendar & Major Dates
Main LCA Number
High School Office
Immanuel Campus Nurse (PS-5th)
Rose Campus Nurse (6th-12th)
8:00 a.m. - 11:15 a.m.: Half-Day
8:00 a.m. - 3:00 p.m.: Full-Day
3:00 p.m. - 5:30 p.m.: After Care
8:00 a.m. - 3:00 p.m. TK-5th Grade School Day
3:00 p.m. - 6:00 p.m.: After Care
6TH GRADE ACADEMY & JUNIOR HIGH
7:40 a.m. - 8:20 a.m.: Drop-Off
8:20 a.m. - 3:20 p.m. 6th-8th Grade School Day
3:20 p.m. - 5:00 p.m.: Pick-Up
7:30 a.m. - 8:20 a.m.: Drop-Off
8:20 a.m. - 3:20 p.m. High School Day
3:20 p.m. - 5:00 p.m.: Pick-Up
CENTRAL BUSINESS OFFICE
8:00 a.m. - 4:00 p.m.
Accreditation - Accreditation is the recognition from an accrediting agency that an institution maintains a certain level of educational standards.
Ace - The name of the LCA eagle mascot.
ACE Schedule - For 6th-12th grade, the ACE schedule is an alternate school schedule used for special activities, clubs, and/or enrichments.
ACSI (Association of Christian Schools International) - Accreditation with ACSI involves a vigorous, holistic process of organizational appraisal and improvement that engages every school constituent. Every step in the ACSI accreditation process is designed to drive improvement in Christian schools around the world.
Annual Fund - The Annual Fund is an essential component of our fundraising efforts at Lexington Christian Academy. Tuition alone does not fund all that makes LCA the extraordinary place that it is. The Annual Fund helps bridge the gap between tuition and the full cost of educating each student.
Auxiliary (Aux) - The auxiliary gym, located at the Rose Campus, serves as the primary gymnasium for physical education instruction for the 6th Grade Academy. In addition, it is the school's secondary gym for athletic programs.
Baccalaureate - A special ceremony held the Sunday before graduation to celebrate the senior class.
Board - The Board of Directors is the policy-making leadership of the school, entrusted with furthering the school's mission.
Business Partners - LCA's business partnership program provides businesses with opportunities to financially support the school and connect with our families. The program includes providing access to premium signage around our campus as well as digital marketing and event sponsorships.
Canvas - Canvas is a learning management system. It is a focused learning management system designed to connect educators to students. Canvas allows educators to organize and share information including: class notes, assignments, announcements, and grades.
Celebrate Teachers & Staff - This program is an intentional appeal to fund and provide our teachers and support staff with a Christmas bonus.
CBO - CBO is the acronym for the school's Central Business Office.
Cognia - Cognia works with school systems, both public and private, across the globe to assess the quality of their institutions. Based on rigorous research-based standards and evidence-based criteria, the accreditation process probes the whole institution-from policies to learning conditions and cultural context-to determine how well the parts work together to meet the needs of every learner.
Convocation - A special prayer event held each August where senior parents, teachers and staff pray over the members of the senior class.
DanceBlue - A fundraising effort led by our high school students. Funds are raised throughout the school year at different events and then culminates in a no sleeping dancing mini-marathon. The final amount raised is announced at the end of the night.
Eagle Cards/Account - The Eagle Card is a student ID that can be used to purchase items from the Wings Store, Grab n' Go, and Concessions. Funds must be added to the student's account via FACTS Family.
Eagle Gala - The gala is the culminating event to celebrate the conclusion of the school’s annual fund campaign.
Extended Care: LCA offers extended care to students in preschool - 5th grade, which is designed to provide students with a safe and enriching atmosphere when they are not attending class. Before care is 7:15 a.m. - 8:30 a.m, and after care is 3:25 p.m. - 6:00 p.m. Activities include enrichment, homework help, outside play, and an afternoon snack.
FACTS Family - LCA uses FACTS Family as its School Information System to store demographic, grade, assignment, conduct and directory data. It is also used to process payments for tuition and fees.
Grab 'N Go - During lunch, students at the Rose Campus have access to a kiosk, "Grab 'n Go," which sells beverages, lunch items and snacks. Students can purchase items from Grab 'n Go by using their Eagle Card.
IBC Campus - IBC is the acronym for the campus housed at Immanuel Baptist Church, located at 3100 Tates Creek Road, Lexington, KY 40502. This campus houses our preschool - 5th grades.
Junior/Senior Prom - LCA's annual formal social event held in the spring for the school's juniors and seniors.
Main Gym - The primary or "home" gym at the Rose Campus is referred to as the "main gym." It houses 7th-9th grade PE classes, pep rallies, and varsity sporting events.
Media Center - The library housed at the Rose Campus is referred to as the "Media Center." It serves students 6th-12th grade.
Media Center Conference Room - The conference room associated with the Media Center is Room 207 of the Rose Campus.
Mezzanine - The mezzanine is a space which overlooks both of the gymnasiums housed at the Rose Campus. This space can be used for classroom activities, meetings and special events.
Parents in Prayer - This is a group of parents who meet weekly to pray for the school. Meetings are held at both campuses. Schedules and locations are posted at the start of the school year.
Parent Teacher Fellowship (PTF) - The PTF is a parent-led organization offering all LCA parents and teachers many opportunities to connect with the school and build relationships through service and special events.
RaiseRight (formerly known as the Eagle Tuition Incentive Program or E-TIP) - is a tuition credit initiative designed to lower the cost of attending LCA. With E-TIP, your family does your regular shopping using gift certificates from America’s leading retailers (e.g., Meijer, Target, Speedway, OfficeMax, Wal-Mart) as well as some of our local vendors. With each purchase, your family earns discounts that can be converted to tuition credit for your children.
Rose Campus - Located at 450 West Reynolds Road, Lexington KY 40503, this campus houses our 6th-12th grades and athletics facilities. It is named after Jim and Judy Rose, who are grandparents to seven LCA alums. When their grandchildren were young, Jim became involved with our school. He worked closely with our school leaders to help overhaul the R.J. Reynolds Tobacco stemming plant, which is where our LCA Reynolds Road (Rose) Campus now stands. He was instrumental in helping connect our school with contractors in the region to oversee various tasks related to the project. We are very thankful to Mr. Rose for his dedication and commitment to helping the Rose campus be here today.
Senior Night - Senior athletes are recognized during each of the sports seasons.
Spirit Wear - LCA apparel designed to show your school spirit. Every Friday, spirit apparel can be worn to school. See the specific campus dress code for additional details.
Spirit Week - Takes place the week leading up to the Friday night homecoming game. Each campus plans different dress themed days and other fun activities.
Tailgating - A Friday night tradition at the varsity home football games, where LCA families come together to enjoy food and fellowship while tailgating in the athletics parking area.
Trunk or Treat - An annual event held each October prior to a home football game filled with decorated car trunks, costumes and lots of candy.
Wingspan - This is the school's e-newsletter that is sent to LCA families each Thursday during the school year, except during the holidays.
WINGS Store - WINGS is the official LCA store for purchasing everyday LCA wear and Friday Spirit wear. WINGS carries LCA logo apparel and accessories such as polos, hoodies, sweatshirt, backpacks, duffel bags, hairbows, PE uniforms, locker decorations, and locker magnets. The store is located at the Rose Campus (450 Reynolds Rd., Lexington, KY 40503) by the gym entrance.
5th Grade Day of Celebration - A special ceremony held in May to celebrate our 5th grade students as they leave the IBC Campus and prepare to enter the 6th Grade Academy.
8th Grade Day of Blessing - A special ceremony held in May to celebrate our 8th grade students as they leave junior high and prepare to enter high school.
SUMMER READING & ASSIGNMENTS/TEXTBOOK LIST
Students are responsible for reading the assigned book or material, completing any assignments (links in blue), and being prepared to discuss and/or be tested on the summer material at the start of the fall semester.
English I and English I Honors: Same Kind of Different as Me - ISBN 978-0849919107 plus Assignment
English II: Night - ISBN 978-0374500016
English II Honors: Night - ISBN 978-0374500016 plus Job 1-10 (any version) plus Assignment
English III: When Crickets Cry - ISBN 978-1595540546 plus Assignment
AP English Language & Composition: Outliers - ISBN 978-0316017930 plus Assignment
English IV: The Boy Born Dead - ISBN 978-0801019456
AP English Literature: Great Expectations - ISBN 978-0141439563 plus Assignment
Dual Credit English (Asbury): Amusing Ourselves to Death - ISBN 978-0143036531 plus Assignment
AP Biology Assignment
Getting Ready for the First Day of School
Please note, information about the the 2023-24 Student/Parent Handbooks will be posted here when available.
Each year, as we prepare for the start of school, we ask our families to review and complete the Annual Verification Process which includes:
(1) For all students:
a. Current STUDENT HANDBOOK ACKNOWLEDGEMENT
b. FAMILY DEMOGRAPHIC FORM
• Student Demographic Form
• Student Medical Form
• Custodial Parent Form
• Emergency Contact Form
• Transportation Form
• Grandparents Form
c. STUDENT T-SHIRT AND TUITION INFORMATION FORM
• Student's current t-shirt size
• Tuition Refund Insurance Information
• "Round Up for Education"
d. COVID-19 WAIVER
(2) In addition, preschool families are asked to complete the Travel By Foot Policy
(3) For high school families, they are also asked to complete:
a. College Counseling Records Release Form
b. High School Diploma Verification Form
c. SSN Authorization for KEES Award
d. Student Driver Information Form
And finally, there is also a space for families to submit their updated immunization and/or physical exam record information. This is especially pertinent to families whose students are enrolled in preschool, transitional kindergarten/kindergarten, 6th grade & 10th grade who have not submitted their children’s update records.
Families can access the Annual Verification Form and its supporting documents by logging into FACTS Family. As a reminder, our district code is LX-KY. Once you log into the system, select SCHOOL, WEB FORMS, and then the current year ANNUAL VERIFICATION.
COMPLETION OF THE ANNUAL VERIFICATION PROCESS IS DUE BY THE LAST FRIDAY IN JULY.
Our preschool and elementary campus will publish homeroom teacher assignments in early August. Our Sixth Grade Academy, Junior High, and High School will publish class schedules in early August.
Families must complete the Annual Verification Process to be eligible to receive their students' homeroom assignments and class schedules.
If you have questions or encounter problems with the Annual Verification Process, please email our Admissions Department at firstname.lastname@example.org.
Please make sure your medical forms are up to date and that we have a current copy of your student's immunization record. Links to medical forms can be found below.
Kentucky Immunization Form
Kentucky Physical Form
Kentucky Eye Exam Form
Kentucky Dental Screening Form
Allergy Action Plan
Asthma Action Plan
Prescribed Medication Form
Migraine Action Plan
Seizure Action Plan
Immunization Record: All LCA students must have a current Kentucky immunization Certificate on file with their campus offices by the first day of school August 16, 2023.
Kentucky Physical Examination Record: All NEW students plus all 6th grade students must have a current Kentucky Physical Exam record on file by the first day of school.
Kentucky Eye Examination: All preschool - 1st grade students must submit a Kentucky Eye Exam by January 1, 2024.
Kentucky Dental Examination: All preschool - 1st grade students must submit a Kentucky Dental Exam by January 1, 2024 (completed by a licensed dentist or dental hygienist)
If your child is playing a sport, he/she must also have a KHSAA physical on file.
Campus Nurse Contact Info
IBC Campus Nurse - Leslie Whitaker | email@example.com | (859) 422-5714
Rose Campus Nurse - Nikki Gehring | firstname.lastname@example.org | (859) 422-5711
Pre-packaged school supplies for students in PS-8th grade can be purchased here from School Tool Box and will be shipped directly to your home. If you'd like to purchase your own supplies, please see the supply lists below.
High School - Teachers will email parents and students before the start of school with class information, including any needed supplies.
Helpful hints about organizing your space and practicing your locker combination are available here.
Students in 7th, 8th, and 9th grades are required to wear PE uniforms (blue LCA Athletics t-shirt and either gray or black athletic shorts). There are two ways to order:
Purchase in-person at the WINGS Store.
Call the WINGS Store at 859-422-5791 to order.
Homeroom teacher assignments will be made in early August. Families will receive this information after confirmation of receipt of their annual verification forms. Homeroom assignments are communicated via email.
Class Schedules and Lockers
Class schedules and locker assignments for grades 6-12 will also be finalized in early August. Families will receive this information after confirmation of receipt of their annual verification forms. Finalized course schedules are communicated via email.
Students in grades 6-12 are issued a photo ID (Eagle Card) at the beginning of school. This card is used for purchases at the WINGS Store and also at Grab 'N Go at lunch. Please be patient as it can take a week or two to get the cards to students. Purchases at the WINGS Store and Grab 'n Go can still be made in the meantime as long as there is money in the student's Eagle Account.
Preschool and Elementary
Carline and maps will be emailed to parents prior to the start of school.
6th Grade Academy
Please see the map here. Parents should enter the LCA Rose Campus from West Reynolds Road and proceed to the 6th Grade Academy Entrance.
Please see the map here. Parents should enter the LCA Rose Campus from Keithshire Way and proceed to the Junior High Drop-Off area.
Please see the map here. Parents should enter the LCA Rose Campus from Keithshire Way and proceed to the High School Drop-Off area. Student drivers should also enter from Keithshire Way and park in the designated parking lots. Student drivers are required to obtain an LCA parking tag from the High School Office. Tags can be picked up prior to or on the first day of school.
Communications - Ways to Stay Informed
LCA Website - Our website, www.lexingtonchristian.org is full of information, from athletic events to school news. Campus level information can be found by going to the Current Parent Resources webpage.
Wingspan - Weekly Newsletter - LCA's weekly newsletter, Wingspan, is sent each Thursday afternoon. This will give you important information about items such as upcoming events and important deadlines. If you do not receive the newsletter, please email email@example.com, so you can be added to the list.
Thursday Folders - Students in preschool - 5th grade will bring home a folder each Thursday filled with important information from the week. Be sure to check this folder each Thursday night and return it on Friday.
Weekly E-newsletters from Teachers (PS-5th Grade) - Each week our preschool through 5th grade teachers will provide their families with an e-newsletter, which will highlight the next week's content, reminders, and highlight of upcoming events.
Official School Emails - Email updates - LCA is reliant upon email to convey information to its families. Please make sure your email address is on file and accurate. Contact the admissions office with any changes.
Parent/Teacher Conferences - Conferences are scheduled in October to provide families with an opportunity to receive an evaluation of student progress. Additional conferences may be scheduled at the request of the parent, guardian, or teacher.
Text Alerts - Periodically the school will use its text alert system to provide families with an immediate news notification such as when we will have an inclement weather day. Please make sure your cell phone is on file and accurate. Contact the Admissions Office with any changes.
FACTS SIS is our school management software that facilitates communication. View the PDF here.
With FACTS Family you are able to:
- Keep current with your student's grades, homework, behavior, and attendance
- Find contact information for other students, families, faculty, and staff
- Keep your personal information updated (so we can keep in touch with you!)
Instructions for Accessing FACTS Family
In order to access FACTS Family, the admissions department must have your current email address on file. Parents can contact Julie Guilliams at firstname.lastname@example.org to confirm your email.
Step 1 - Go to www.lexingtonchristian.org (click on the 3 stacked lines at the top right)
Step 2 - Click on "FACTS Family"
Step 3 - Enter LCA's district code, which is "LX-KY"
Step 4 - Your username is the email used when you completed your admission information. Your password was created when you first logged in. If you need help, contact Julie Guilliams at email@example.com. (Note: To create a new account, click "Create New Family Portal Account" on the log-in page.)
Step 5 - Use left-hand navigation for School, Student, Family Information, and FACTS.
Families can also access their FACTS Family account via the FACTS Family APP. The app is available for Apple and Android devices and provides families with easy access to students' calendars, grades, announcements, newsletters, attendance, and much more ...
LCA uses Canvas as its learning management system. It is a focused learning management system designed to connect educators to students. Canvas allows educators to organize and share information including: class notes, assignments, announcements, and grades. Students and parents can access this system via an online portal as well as a mobile app. Parents must request Observer access to their student's Canvas account from the appropriate campus office. Learn more by watching this video.
LCA uses social media sites to help keep families informed about upcoming events and other campus news. We encourage you to follow us on:
Facebook - @LexingtonChristianAcademy
Instagram - @lca_ky_eagles
Twitter - @LCAKYEagles and @LCAathletics
Frequently Asked Questions
Students should wear the regular standardized dress code on the first day of school. For detailed information, please refer to the dress code information located in “The Basics” section at the top of this page.
TK-5th: Beth Joseph | firstname.lastname@example.org
6th-12th: Misty Bard | email@example.com
Lunch and adding funds to an eagle account
Lunches are ordered via the FACTS Family portal or the LCA app. They can be ordered daily or for an entire week at a time. Click here for step-by-step instructions to order lunch via the FACTS Family portal or the app and to also add funds to an Eagle Account.
All lunch orders must be entered by 8:00 a.m. (IBC Campus) and 8:30 a.m. (Rose Campus). Any order placed after the designated time will receive a brown bag "emergency" lunch, and your incidental account will be charged the hot lunch price ($5.25 at IBC and $6.25 at Rose).
If you ordered a lunch and your student will be absent that day, you must call the office by 8:30 a.m. to cancel your order. Orders cannot be canceled after 8:30 a.m., and you will be charged for that day's order.
Lunch orders will be invoiced a week at a time on Friday for that week's orders. Once you receive the invoice, the charges will deduct from the account attached to your Incidentals Account in FACTS in 10 days. You can log into FACTS Family and pay the invoice with an alternative method of payment.
Grab 'n go
During lunch, students at the Rose Campus have access to a kiosk, "Grab 'n Go," which sells beverages, lunch items and snacks. Students can purchase items from Grab 'n Go by using their Eagle Card.
Preschool - 5th grade students who are not physically seated in class by 8:30 a.m. are considered tardy. Students in 6th-12th grades who are not physically seated in class by 8:20 a.m. are considered tardy. Students arriving at school after those times should report to the main office of their campus and obtain a tardy slip.
Homeroom teacher assignments and course schedules will be emailed in early August. Families must read and complete the annual verification form by July 31 in order to receive their children’s homeroom assignments and/or course schedules.
To pick up your student before the end of the school day, please go to the main office of your campus and sign them out. One of the administrative assistants will contact the classroom and have your student come to the office to meet you.
Yes! Extended care is designed to provide preschool - fifth grade students with a safe and enriching atmosphere when they are not attending class. Extended care is provided after school until 5:30 p.m for preschool students and until 6:00 p.m. for elementary students. Activities include enrichment, homework help, outside play, and an afternoon snack.
Learn more about after care and co-curricular activities here.
During an absence due to illness exceeding one day, parents may receive homework assignments via Canvas or by contacting their teacher(s) via email.
LCA values our partnership with families and encourages parents, grandparents, and alumni to be active members in our community. Volunteering is a great way to stay involved in what is happening at LCA, and we are grateful to have volunteers who are willing to serve our faculty, staff, and students. Visit the How Do I Volunteer? webpage for more information.
ATHLETIC OFFICE CONTACTS
Athletic Director: Terry Johnson | firstname.lastname@example.org
Asst. Athletic Director: Ted Hall | email@example.com
Asst. AD/Finance Asst. : Kirby Willoughby | firstname.lastname@example.org
Athletic Chaplain: Keith Galloway | email@example.com
Athletic Development: Kristin Shonkwiler | firstname.lastname@example.org
Athletic Trainer: Cameron Deckett | email@example.com
Visit the Fall Sports Information webpage for practices, tryouts, etc.
HIGH SCHOOL SPORTS
Cheer (9th-12th) - Debbie Love - firstname.lastname@example.org
Cross Country (9th-12th) - Ray Hayes - email@example.com
Dance (9th-12th) - Sherri Patterson - firstname.lastname@example.org
Football (9th-12th) - Doug Charles - email@example.com
Girls Golf (9th-12) - Matt Soale - firstname.lastname@example.org
Boys Golf (9th-12th) - Eric Geldhof - email@example.com
Boys Soccer (9th-12th) - Micah Adkins-Estes - firstname.lastname@example.org
Girls Soccer (9th-12th) - Evan Duszynski - email@example.com
Volleyball (9th-12th) - Kirby Willoughby - firstname.lastname@example.org
Junior High/Youth Sports
Girls Basketball (4th-8th) - Tim Bradshaw - email@example.com
Cheer (3rd-8th) - Debbie Love - firstname.lastname@example.org
Cross Country (6th-8th) - Ray Hayes - email@example.com
Football (3rd-4th) - Jason Melton - firstname.lastname@example.org
Football (5th-6th) - Doug Charles - email@example.com
Football (7th- 8th) - Todd Darland - firstname.lastname@example.org
Boys Golf (4th-8th) - Chris Ray - email@example.com
Girls Golf (5th-8th) - Matt Soale - firstname.lastname@example.org
Ways to Give
When Lexington Christian Academy celebrated its 30th Anniversary in 2019, we were reminded of our rich and rewarding heritage and know it is this history that has prepared us for a promising, successful future. It is because of donations, through generosity, stewardship and volunteering that has helped us to sustain and enhance our programs and facilities. In order to continue our commitment to excellence and advancement of God's Kingdom, we rely on the consistent and generous support of those who share the goals as LCA and want to see it prosper. We offer a number of ways to support LCA and hope that families will make the school a priority in their giving.
The Annual Fund is a giving campaign, which covers the “Gap” and provides financial support for additional school initiatives. The “Gap” is the difference between tuition dollars received by the school and the actual costs of operating the institution. Your gift to LCA is an investment in the school's students, faculty and programming. Every gift, regardless of size, is important, and every person who gives is essential.
Did you know every time you shop – or go out to eat – you can support Lexington Christian Academy? We invite you to participate in our other rewards programs through the following:
Kroger Community Rewards
Kroger is committed to helping our communities grow and prosper. Year after year, local schools, churches and other nonprofit organizations will earn millions of dollars through Kroger Community Rewards. Our program was designed to make your fund-raising the easiest in twon...all you have to do is shop at Kroger and swipe your Plus Card!
Enroll now for the Kroger Community Rewards Program. All participants must re-enroll each year to continue earning rewards for their chosen organization. August is a great time to re-enroll or enroll in this program.
If you have already registered your Kroger Plus Card Account
- Go to www.krogercommunityrewards.com
- Go to “Kroger Community Rewards: already have an account…click here"
- Find Your Organization - enter
- Select Your Organization - select Lexington Christian Academy
- Save Your Selection - click save
To verify you are enrolled correctly, under Account Settings, click Account Summary & verify that Lexington Christian Academy is designated as the Community Rewards recipient.
If you do not have a Kroger Plus card, they are available at any Kroger customer service desk.
If you have NOT already registered your Kroger Plus Card Account
- Go to www.kroger.com and click on top right corner “Create an Account”
- Enter your email address and create a password, confirm
- Add your Kroger Plus Card account number (found on the back of the card)
- Select Your Preferred Store: Enter your preferred store zip code and select “Find store." Select store location, click “Save & Continue”
- Click Create Account
- Continue with Community Rewards instructions above AFTER you receive a confirmation message to your email account
That’s it! Whenever you shop, simply swipe your Kroger Plus card for great savings and an easy added benefit to LCA! Your designated charity will be listed at the bottom of every shopping receipt.
Bluegrass Hospitality Group
Bluegrass Hospitality Group has expanded their generosity to a year round fundraiser known as GiveBHG Year Round. The program is simple! Simply go to GiveBHG.com and purchase gift cards in any amount. LCA receives a 20% reward! Gift cards must be purchased online and not in the restaurants in order for LCA to receive the reward. Remember…BHG gift cards make great gifts!
General Mills created the “Box Tops” program to help support education and benefit America’s schools. Here is how the “Box Tops” program works:
When you go shopping, look for the Box Top log. It can be found on products from Annie’s, General Mills, Hefty, PaperMate, Pillsbury, Ziploc and more.
For complete information and to join go to https://www.boxtops4education.com/.